AI-powered automation for the real estate sector. Recognizes incoming leads, recommends listings, creates appointments, follows up. Works via WhatsApp and Telegram; the voice-call setup is built per project.
Get a Quote via WhatsAppReal estate agents receive dozens of messages daily. Most replies are late or never sent, and the client moves on to another agent.
KILMAN Real Estate Automation System activates the moment a message arrives: it recognizes the client, understands their needs, finds a suitable property from your listings, and creates an appointment. Your clients get answered even while you are in a meeting.
When a message arrives, the system first works out who is writing and what they are looking for. Number of rooms, area, budget. Instead of asking these one by one, it takes what it can from the wording the client used and asks only for what is missing.
It then looks at your listing pool and shows the properties that match. If the client is interested, it creates an appointment. If not, it records what they were looking for. The flow chart below shows each step of this process.
It answers messages arriving over WhatsApp and Telegram; the voice-call channel is set up per project. The same system runs on every channel that is set up, so a client gets the same answer whichever one they write from. Messages do not sit unanswered while you are in a meeting or outside working hours.
The properties you handle are held in the system: location, number of rooms, price, floor area and the features worth mentioning. The system looks only at this pool. A property that is not in the pool does not get shown to a client.
It compares what the client described against the listings in the pool and shows the ones that fit. Where nothing fits exactly, it offers the closest ones and says what the difference is. It does not guess about price or location, it passes on the recorded information.
If a client wants to see a property, the system creates an appointment. You and the client each receive an email, and a Google Calendar entry opens for both sides. The time and the address sit in the same place for everyone involved.
A few hours after the appointment it asks the client how it went. If the answer is positive it moves to the next step. If not, it finds out why and suggests a way forward. Without this follow-up, what the client thought usually stays unknown.
If a client likes none of the properties shown, what they were looking for goes on record. When a new listing that fits enters the pool, the system tells that client about it. A person who is not a buyer today stays on the list as an open request.
Everything in Standard, plus:
No. The system only uses data from your own listing pool. It never shows another agent's listings, never fabricates a listing that doesn't exist, and never guesses about price or location.
Only verified data is presented to the client. Off-topic questions are politely but firmly redirected back to real estate, cutting unnecessary chat and keeping your operating costs low.
We learn your workflow and listing portfolio. We go through which channels your messages arrive on, where your listings are kept, and how a normal day runs.
We set up your listings, working hours, and communication channels in the system.
You test the system as if you were a client. You tell us what looks missing or wrong, and we correct it.
The system starts working with real clients.
The system is monitored; we intervene if issues arise.
We transfer them together during the configuration step. We take them from wherever they are held now: your portal account, a spreadsheet, or your own list. New listings are updated from the same place.
The voice-call channel is set up per project. Once it is in place the client speaks, the system understands and answers. A request that arrives by message and one that arrives by phone land in the same place, so you do not keep two separate lists.
Yes. Messages arriving in the evening or at the weekend are answered, listings are shown, and appointments are created. Appointment times are defined according to your own hours, and the system does not book outside that window.
We decide that together during setup. Incoming requests can sit in one shared pool, or they can be distributed by area, listing type, or in turn. The appointment notice then goes to whoever took that request.
We go through this in the conversation before setup. The route depends on the type of account the number is registered to, and both are possible: either the existing number is connected to the system, or a separate business number is defined.
The data belongs to you and is held in your own account. A confidentiality agreement is signed before setup, and it states in writing which data is processed where. If you decide to leave the system, your records are handed over to you.
Contact us for information about the real estate automation system.
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